Registering a Section 8 company in India is a great way to work towards social goals such as charity, education, or promoting the arts. To start this process, you'll need to gather certain documents. This article breaks down all the required documents in simple, easy-to-understand terms.

1. Proof of Identity

To verify who you are, you'll need to provide proof of your identity. This helps the authorities know exactly who is involved in the company.

Documents Needed:

• PAN Card: This is a unique identification number given to every taxpayer in India. It is mandatory for all directors.
• Aadhaar Card, Passport, or Voter ID: Any of these documents can be used as proof of identity.

2. Proof of Address

Authorities need to know where you live. Proof of address confirms your current residence.

Documents Needed:

• Utility Bills: Electricity or water bills (not older than two months).
• Bank Statement: A recent statement from your bank account.
• Passport or Driving License: These can also serve as proof of address.

3. Proof of Registered Office Address

You must provide the address where your company's office will be located. This is known as the registered office address.

Documents Needed:

• Rent Agreement: If the office space is rented.
• Property Deed: If you own the office space.
• Utility Bills of the Registered Office: Recent bills showing the address of the office.

4. Directors' Consent

The people who will run the company, called directors, need to give their formal agreement to take on these roles.

Documents Needed:

• DIR-2 Form: This is a consent form where directors agree to act as directors.
• Declaration by Directors: A statement confirming they are not disqualified to be directors under the Companies Act.

5. Memorandum of Association (MOA) and Articles of Association (AOA)

These documents lay out the company's goals and rules. They are essential for the company's foundation.

Documents Needed:

• MOA: This document explains the main objectives and activities of the company.
• AOA: This sets out the rules and regulations for the management of the company.

6. Declaration by Professionals

A professional, like a Chartered Accountant or a Company Secretary, needs to declare that all the information provided is accurate.

Documents Needed:

• INC-14 Form: A declaration by a Chartered Accountant or Company Secretary that all compliance and legal formalities are followed.
• INC-15 Form: A declaration by the person applying for the registration that all requirements have been met.

7. Income and Expenditure Statement

You need to provide a statement showing the expected income and expenses for the first three years of the company.

Documents Needed:

• Estimated Budget: A rough calculation of how much money the company expects to make and spend in the first three years.

8. Other Necessary Documents

A few more documents are needed to complete the section 8 company registration process.

Documents Needed:

• Digital Signature Certificate (DSC): For signing electronic documents.
• Director Identification Number (DIN): A unique number for each director.
• Passport Size Photographs: Recent photos of all directors.

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Conclusion

Registering a Section 8 company involves gathering several important documents. These include proofs of identity and address, consent forms, foundational documents like the MOA and AOA, professional declarations, and financial statements. By preparing these documents in advance, you can ensure a smooth and successful registration process.

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